Construction & Contractors
Know which jobs are making money and where cash is getting tied up.
FirstFruits helps construction companies and contractors keep the books organized, track project performance, improve cash-flow visibility, and build stronger financial systems as the business grows.
Backlog
$0.00M
Retainage held
$0
Avg. gross margin
0.0%
Riverside Medical Office
Commercial · $1.24M
Done68%Billed72%18.4%On trackOak Hill Kitchen Remodel
Remodel · $186K
Done88%Billed90%24.1%On trackLakeview Townhomes Ph. 2
Home builder · $2.86M
Done47%Billed41%12.7%On trackWestgate Retail HVAC
Specialty · $342K
Done71%Billed58%6.2%Underbilled
In Short
What does FirstFruits do for construction companies?
FirstFruits Financial provides bookkeeping and fractional CFO services for construction companies and contractors. The team tracks revenue and costs by job, so you can see which projects are profitable while they are still in progress.
FirstFruits also tracks retainage receivable and payable by job, keeps subcontractor W-9s and payments organized for 1099 reporting, and supports work-in-progress schedules for lenders, bonding companies and CPAs.
- Job costing
- Revenue and costs by job
- Retainage
- Tracked by job
- Subcontractors
- 1099-ready at year end
- Reporting
- WIP schedules supported
Jobs Move Fast. Cash Doesn't Always.
Revenue can look strong while the business still feels short on cash.
Construction accounting is different. Several jobs run at once, each with its own deposits, progress payments, subcontractors, materials, labor, and change orders. Construction companies often deal with:
- Project-based revenue
- Deposits & progress payments
- Subcontractors
- Material purchases
- Payroll & labor
- Equipment costs
- Retainage
- Large receivables
- Uneven cash flow
- Multiple jobs at once
- Change orders
- Loans & equipment financing
- Job-specific profitability
FirstFruits helps organize the accounting so management can see what the company is earning, what it is spending, and where cash is being absorbed.
Revenue vs. cash on hand
Same company. Same eight months.
Revenue
+117%
Cash on hand
-55%
See the Business One Project at a Time
Company-wide profit doesn't tell you which jobs are actually working.
Depending on your setup, FirstFruits can help structure reporting around:
Job Revenue
Track revenue associated with individual projects.
Materials & Subcontractors
Keep project-related costs organized.
Labor
Understand how payroll and labor costs affect project margins.
Job Profitability
Compare project revenue against direct costs and other assigned expenses.
Overhead
Separate company-wide operating expenses from job-specific costs.
Project Performance
See which projects are performing well and which may need attention.
Job profitability
Select a jobProfit and Cash Are Not the Same Thing
A profitable contractor can still run into a cash crunch.
Cash flow is often the bigger problem. Money comes in on the customer's schedule and goes out on yours. Here is what that looks like in a typical month.
Cash in
- Progress payments+$148,200
- Customer deposits+$36,500
- Collected invoices+$92,750
Cash position today
$0
Covers 64% of the next 30 days
Receivables & retainage
$0
Earned, not collected
Obligations · 30 days
$0
Payroll, subs, vendors, debt
Cash out
- Payroll-$118,400
- Subcontractors-$84,900
- Materials-$61,300
- Equipment-$22,700
Money may be tied up in
- Unpaid invoices
- Retainage
- Material purchases
- Payroll
- Subcontractor payments
- Equipment
- Deposits
- Project timing
FirstFruits helps management understand
- Current cash position
- Upcoming obligations
- Receivables
- Expected project inflows
- Large upcoming expenses
- Working-capital needs
- Whether the business can safely take on additional work
Keep the Financial Workflow Moving
Completed work doesn't help cash flow if the invoice is still sitting unpaid.
FirstFruits can add Financial Operations support for contractors around:
- Customer InvoicingHelp keep billing consistent and organized.
- Accounts ReceivableTrack outstanding invoices, aging, payment status, and past-due balances.
- Accounts PayableOrganize vendor and subcontractor bills, due dates, and payment workflows.
- Vendor & Subcontractor DocumentationKeep supporting financial records organized alongside the bookkeeping process.
A/R aging
$348,400
Retainage incl. $86,400
Payables this week
3 bills
- Summit Electrical (sub)Due FriApproved$24,800
- BuildRight SupplyDue MonMatched$11,350
- Valley Concrete (sub)Due WedNeeds lien waiver$18,600
Built for Different Types of Contractors
Construction businesses don't all operate the same way.
General Contractors
- Multiple projects
- Subcontractors
- Overhead
- Receivables
- Job-level reporting
Remodelers
- Project profitability
- Materials
- Labor
- Deposits
- Customer billing
Specialty Contractors
- Electrical
- Plumbing
- HVAC
- Roofing
- Flooring
- Painting
- Other trades
Subcontractors
- Project revenue
- Payroll
- Material costs
- Equipment
- Receivables
Home Builders
- Longer project cycles
- Larger cost structures
- Job profitability
- Cash-flow planning
Commercial Contractors
- Complex projects
- Larger receivables
- Vendor activity
- Financial reporting
Built Around the Way Your Company Already Operates
You don't need to rebuild your entire process to improve the accounting.
Most FirstFruits bookkeeping clients currently use QuickBooks Online. For construction businesses, we start by understanding:
- How jobs are created and tracked
- How customers are invoiced
- How project costs are recorded
- How payroll is processed
- How subcontractors and vendors are managed
- What software is already being used
- What management currently cannot see
Then FirstFruits builds the accounting workflow around the business. If your company already uses project-management, estimating, CRM, or field-service software, we take that into account rather than assuming QuickBooks is the only system involved.
Your existing tools
- Estimating
- Project management
- Field service
- CRM
- Payroll
System of record
QuickBooks Online
FirstFruits accounting workflow
Organized, reconciled, reviewed
- Job reports
- Cash-flow view
- A/R & A/P
- Monthly financials
More Revenue Creates Bigger Financial Decisions
Growth can make the financial side of construction harder, not easier.
When construction companies need CFO support, it usually starts with questions like these.
Question 01 of 10
A FirstFruits Fractional CFO can support
- Cash-flow forecasting
- Project profitability analysis
- Budgeting
- Overhead analysis
- Hiring decisions
- Equipment planning
- Scenario modeling
- KPI reporting
- Debt planning
- Growth strategy
Construction Financial Dashboard
Focus on the numbers behind the work.
Depending on the business, these are the numbers management may need to watch. Through FirstFruits and Avanti, they can be organized into reporting that is easier for leadership to understand.
Revenue
$0.00M
Gross profit
$0K
Gross margin
0.0%
Cash position
$0K
Job profitability
- Oak Hill Remodel24.1%
- Riverside Medical18.4%
- Lakeview Townhomes12.7%
- Westgate HVAC6.2%
Cost mix · % of costs
- Labor cost31%
- Material cost28%
- Subcontractor cost24%
- Overhead17%
Accounts receivable
$348K
Project backlog
$2.41M
About 8.5 months of work at current pace
Debt obligations
$318K
Equipment loans and line of credit
Powered by Avanti
See the financial side of the company without digging through spreadsheets.
FirstFruits handles the accounting and financial work. Avanti helps organize and present the information behind it. Depending on the engagement, clients can access:
- Financial statements
- Cash position
- Job and project reporting
- Receivables
- Payables
- Management reports
- Documents
- Financial trends
- AI-assisted insights
- Communication with the FirstFruits team
- Job costWestgate HVAC labor is running 14% over estimate with 29% of the work remaining.
- Cash$86,400 in retainage is scheduled to release on two jobs next month.
- A/RBalances over 60 days rose $12,300 since last month, mostly on one customer.
- FirstFruits teamWe reviewed the Westgate labor variance. Let's walk through it and the next bid on Thursday's call.
AI surfaces. Humans interpret. Management decides.
Keep Accounting, Payroll, and Tax Connected
Tax and payroll coordination.
Construction companies often have payroll, contractor payments, and tax obligations that need to stay coordinated with the accounting. FirstFruits does not prepare taxes. For payroll, tax preparation, and tax strategy, we recommend our partner, Elite Taxation. Using Elite is optional, and you can keep your own CPA.
Who This Is For
Financial support at different stages.
Owner-Operators
Need clean books, reporting, and better visibility into where the money is going.
Growing Contractors
Need job costing, stronger A/R, more accounts, and monthly financial reviews.
Multi-Crew Operations
Need deeper reporting, overhead visibility, cash planning, and operational support.
Established Construction Companies
May already have bookkeepers or office staff but need financial oversight and CFO leadership.
Construction FAQ
Questions from contractors.
Pricing, process, software and more in one place.
See All FAQsDo you do job costing?
Yes. We track revenue and costs by job so you can see which projects are profitable while they are still in progress, not after they close.
Can you track retainage?
Yes. Retainage receivable and payable are tracked by job so you always know what is owed to you, what you owe subcontractors and when it is expected to release.
Do you handle subcontractor 1099s?
We keep subcontractor payments organized and W-9 information on file throughout the year so 1099 reporting is ready at year end.
Can you help with work-in-progress reporting?
Yes. With accurate job costing in place, we can support WIP schedules that show over and under billings for your lender, bonding company or CPA.
Where we work
Based in Miami, FL. Serving businesses nationwide.
Winning More Jobs Is Only Part of Growing the Business.
Make sure the financial side can keep up.
Tell us how your company tracks jobs, bills customers, manages vendors, and handles accounting today. FirstFruits can build the right level of bookkeeping, financial operations, and CFO support around your construction business.