Property Management
Financial support built for growing property management companies.
From 10 doors to 100+ and beyond, FirstFruits helps property managers keep the books organized, improve financial visibility, and build stronger systems around the money moving through the business.
Doors managed
0
Management fees
$0.0k
Money in
Trust account
Owner funds
Deposit account
Held separately
Operating account
Management company
Money out
In Short
What does FirstFruits do for property management companies?
FirstFruits Financial provides bookkeeping for property management companies, starting at $500 per month for up to 25 doors. Owner funds, security deposits and operating cash are reconciled separately every month.
The team reconciles AppFolio or Buildium activity against your bank and trust accounts, which supports accurate owner statements. Your management company's own books are kept in QuickBooks Online.
- Pricing
- From $500 per month, up to 25 doors
- Trust accounts
- Reconciled separately every month
- Software
- AppFolio, Buildium, QuickBooks Online
- 150+ doors
- Custom priced
Growing Portfolios Create Growing Financial Work
Managing properties is only part of the operation.
As a property management company grows, the accounting gets more complicated too. Management fees, owner payments, tenant receipts, vendor bills, deposits, trust accounts, payroll, and owner reporting all start moving at once.
The problem isn't usually a lack of financial activity. It's keeping all of that activity organized enough to understand what the management company itself is actually doing.
FirstFruits helps build that financial structure.
Doors under management
10
Monthly transactions
~120
Property Management Is a Business, Not Just a Portfolio
Your financial reporting should tell you how the management company is performing.
A growing management company needs visibility beyond rent collected and bills paid. Depending on the engagement, FirstFruits can help track:
$0
+12.4% vs last quarterManagement Revenue
Understand the fees and revenue generated by the management operation.
- Payroll52%
- Software14%
- Office11%
- Contractors13%
- Vehicles10%
Operating Expenses
Payroll, software, office costs, contractors, vehicles, and overhead.
$0
Accounts Receivable
What customers or owners owe and what is still outstanding.
$0
- HVAC Services Co.Due in 3 days$4,820
- Landscaping PartnersDue in 6 days$2,150
- Software licensesRecurring · 12th$1,340
Accounts Payable
Vendor obligations and recurring bills, organized.
$0
Operating account only
Cash Position
Operating cash the management company actually has available.
Revenue per door
$569
Net margin
22.4%
Profitability
See whether growth in doors is actually translating into stronger financial performance.
Example metrics for illustration
From 10 Doors to 100+
The accounting process should grow with the operation.
25–75 Doors
As volume increases, FirstFruits can become more involved with:
Pricing is organized by door count.
View Property Management PricingKeep the Financial Workflow Moving
Bookkeeping alone may not be enough.
FirstFruits can take on additional recurring financial processes depending on what your team needs help with.
- Received
- Coded
- Approved
- Scheduled
- Paid
Keep Separate Funds Separate
Property management accounting often involves money that doesn't belong to the management company.
Depending on the way your operation is structured, FirstFruits can help reconcile and organize activity across trust accounts, security-deposit accounts, owner funds, operating accounts, property-level accounts, and separate entities.
The specific accounting workflow is built around the systems, legal structure, and processes your company already uses.
- Reconciled
Trust accounts
Held for owners$284,910 - Reconciled
Security-deposit accounts
Held for tenants$96,400 - Reconciled
Owner funds
Belongs to owners$61,230 - Reconciled
Operating accounts
Management company$46,300 - Reconciled
Property-level accounts
By property$38,775 - Reconciled
Separate entities
By legal entity3 entities
Accounting and reconciliation support only. FirstFruits does not provide legal or regulatory compliance advice. Example balances shown for illustration.
We Work Around the Operation You Already Have
Your accounting system shouldn't fight your property management system.
Most FirstFruits bookkeeping clients use QuickBooks Online, but property management companies often run additional software for tenants, owners, rent collection, maintenance, and property activity.
FirstFruits starts by understanding
Then we build the accounting process around that workflow.
You don't need to switch systems just to work with FirstFruits.
- The property-management system you use
- How revenue enters the business
- How owner and property activity flows
- How bank accounts are structured
- What currently feeds QuickBooks
- Where reconciliations are breaking down
- What leadership needs to see
From Bookkeeping to Financial Leadership
More doors don't automatically mean more profit.
A management company can grow rapidly and still struggle with:
- Rising payroll
- Thin management margins
- Poor cash flow
- Increasing software costs
- Owner concentration
- Staffing decisions
- Unprofitable service offerings
- Expansion costs
This is where Fractional CFO support becomes valuable.
Doors vs. net margin
9% at 150 doors
With growth alone, net margin falls from 18% to 9% as doors grow from 40 to 150.
Your FirstFruits CFO can help analyze
Explore Fractional CFO- Revenue per door
- Labor cost
- Operating margins
- Management-fee economics
- Cash-flow needs
- Hiring decisions
- Office or market expansion
- Pricing changes
- Service profitability
- Financial forecasts
Grow Without Losing Control of the Numbers
The financial systems that work at 15 doors may not work at 150.
FirstFruits can help property management companies strengthen the financial side of the operation as they grow. That may mean:
At
20 doors
Clean books and reliable reporting.
BookkeepingFinancial visibilityOperations & controlsCFO oversightAt
50 doors
More operational support and monthly financial visibility.
BookkeepingFinancial visibilityOperations & controlsCFO oversightAt
100 doors
Stronger controls, A/P and A/R workflows, and management reporting.
BookkeepingFinancial visibilityOperations & controlsCFO oversightAt
200+ doors
A more complete outsourced finance function with CFO-level oversight.
BookkeepingFinancial visibilityOperations & controlsCFO oversight
Powered by Avanti
See the management company without digging through reports.
FirstFruits handles the accounting and financial work. Avanti gives management a clearer place to access and understand the information behind it. Depending on your engagement, Avanti can bring together:
- Financial statements
- Cash position
- A/R and A/P visibility
- Operating trends
- Management reports
- Documents
- Business insights
- AI-assisted financial observations
- Communication with your FirstFruits team
Operating cash
$0
Doors managed
0
Net margin
0.0%
Revenue per door
+35% · 12 mo
Receivables
$12,450
Payables due
$18,900
Payroll grew 9% this quarter while doors grew 6%. Your FirstFruits team will review labor cost per door in the next monthly meeting.
Keep the Financial Teams Connected
Tax and payroll coordination.
Property management companies often have payroll and tax needs alongside bookkeeping and financial operations. FirstFruits does not prepare taxes. For payroll, tax preparation, and tax strategy, we recommend our partner, Elite Taxation. Using Elite is optional, and you can keep your own CPA.
Property Management FAQ
Questions from property managers.
Pricing, process, software and more in one place.
See All FAQsDo you reconcile trust and operating accounts separately?
Yes. Owner funds, security deposits and operating cash are reconciled separately every month so balances always tie out.
Can you prepare owner statements?
We support accurate owner statements by reconciling your property management software with your bank accounts and catching discrepancies before statements go out.
Which property management software do you support?
We work with AppFolio and Buildium, alongside QuickBooks Online for your management company's own books.
How is property management bookkeeping priced?
Pricing starts at $500 per month for up to 25 doors and scales with door count, accounts and reporting requirements. Portfolios above 150 doors are custom priced.
Where we work
Based in Miami, FL. Serving businesses nationwide.
Managing More Doors Shouldn't Mean Losing Financial Visibility.
Build the financial operation behind your property management company.
Tell us how many doors you manage, what systems you're using, how your accounts are structured, and where your current financial process needs help. FirstFruits can build the right level of bookkeeping, financial operations, and CFO support around your company.