Real Estate Bookkeeping
Know what every property is doing for your portfolio.
Bookkeeping and financial reporting built for real estate investors, property managers, and growing portfolios, from a few rentals to 100+ doors. Track property performance, keep entities organized, and understand the financial picture behind your real estate business.
In Short
How much does real estate bookkeeping cost at FirstFruits?
FirstFruits Financial provides real estate bookkeeping for rental property investors and property management companies. For investors, pricing starts at $300 per month for up to 3 properties. For property managers, pricing starts at $500 per month for up to 25 doors.
Every property gets its own income, expense and cash flow view, and each LLC can be kept in its own set of books. FirstFruits works with AppFolio and Buildium alongside QuickBooks Online.
- Investors
- From $300 per month, up to 3 properties
- Property managers
- From $500 per month, up to 25 doors
- Each extra entity
- $150 per month
- Software
- AppFolio, Buildium, QuickBooks Online
Built Around the Portfolio
Real estate accounting gets complicated fast.
One property is simple. Ten, twenty, or one hundred shouldn't become chaos. As a portfolio grows, so do the bank accounts, entities, loans, properties, transactions, vendors, management fees, and reporting requirements. FirstFruits keeps the accounting organized so you can understand both the individual properties and the portfolio as a whole.
Property-Level Tracking
See income and expenses by property rather than everything being buried in one company-wide report.
Entity-Level Books
Keep separate companies and ownership structures properly organized when your portfolio operates through multiple entities.
Portfolio Reporting
Understand how the entire portfolio is performing while still being able to drill into individual properties.
Ongoing Reconciliations
Bank accounts, credit cards, loans, payment processors, and other accounts stay reconciled and current.
Who We Work With
Built for how you actually operate.
Real Estate Investors
From a single rental to a growing multi-property portfolio.
FirstFruits can handle the books while keeping each property identifiable inside your financial reporting.
Investor PricingProperty Management Companies
Bookkeeping and financial support for companies managing 10, 25, 50, 100+ doors.
Your pricing and accounting workflow are built around door count, transaction volume, systems, and the level of work FirstFruits manages.
Property Manager PricingMulti-Entity & Larger Portfolios
For investors and operators with more complex ownership structures.
Multiple LLCs, properties, bank accounts, and loans, scoped around how your operation is actually structured.
Talk to Our TeamFor Investors & Smaller Portfolios
Straightforward pricing that grows with your portfolio.
Real Estate Bookkeeping
Includes up to
- Up to 3 properties / rental units
- 1 legal entity / QuickBooks Online company
- Monthly bank and credit-card reconciliations
- Transaction categorization and review
- Property-level income and expense tracking
- Monthly Profit & Loss
- Balance Sheet
- Cash Flow Statement
- Portfolio-level reporting
- Avanti client portal
- Quarterly financial review
- Ongoing FirstFruits support
Additional Properties
- Properties 4–10
- +$50 / property / mo
- 11+ properties
- Volume pricing
Once your portfolio reaches a larger size, we build pricing around the actual workload instead of charging the same per-property rate indefinitely.
Additional Entities
- Per entity / QBO company
- +$150 / mo
Final pricing depends on activity and complexity.
Pricing assumes straightforward rental bookkeeping. Multifamily properties, multiple entities, high transaction volume, or more complex accounting may require custom pricing.
For Property Management Companies
More doors shouldn't mean multiplying the same price forever.
Property-management companies receive volume pricing based on portfolio size and accounting complexity.
Up to 25 Doors
Best for smaller management companies that need company-level bookkeeping and basic portfolio financial reporting.
Request a Quote26–75 Doors
For growing property managers with higher transaction volume, additional accounts, and more involved reporting.
Request a Quote76–150 Doors
For established management companies requiring more substantial monthly accounting and portfolio reporting.
Request a Quote150+ Doors
Large portfolios are scoped around the accounting systems, volume, reporting needs, and financial operations FirstFruits will manage.
Talk to Our TeamDoor count is only one pricing factor. Final pricing also considers transaction volume, entities, bank and trust accounts, owner reporting, integrations, A/P and A/R responsibilities, and overall accounting complexity.
Built Around Your Current Setup
QuickBooks without forcing you into a box.
Already using QuickBooks? Good. Already using something else? We'll start there.
Most FirstFruits bookkeeping clients currently operate in QuickBooks Online, and we can structure property-level reporting within your existing accounting environment when appropriate.
For larger property-management operations, we start by understanding the systems you already use and build the accounting process around the business rather than forcing you to rebuild everything.
For properties held inside one entity, FirstFruits can use the appropriate tracking structure to separate property activity while maintaining one set of company books.
When separate entities require separate accounting files, those entities are scoped separately.
Financial Operations for Real Estate
FirstFruits can take on more when your operation needs it.
Available additional support can include:
Accounts Payable
Vendor bills, recurring expenses, payment organization, and payable tracking.
Accounts Receivable
Management fees, outstanding balances, invoicing, and receivable monitoring.
Owner & Management Reporting
Additional reporting tailored to the way your portfolio or management company operates.
Trust / Security Deposit Reconciliation
Available when required based on your systems and accounting structure.
Custom Management Reports
Reports designed around properties, entities, departments, projects, or portfolio performance.
Fractional CFO
Cash-flow forecasting, portfolio planning, profitability analysis, debt strategy, acquisitions, expansion, and higher-level financial oversight.
Powered by Avanti
See the portfolio without digging through accounting software.
Your FirstFruits team handles the bookkeeping. Avanti gives you a clearer place to access and understand the financial information behind it.
See How FirstFruits WorksClients can access
- Financial reports
- Property and portfolio information
- Documents
- Financial trends
- Important business insights
- Communication with the FirstFruits team
Connected to the Rest of Your Financial Team
Need tax preparation, tax strategy, or payroll?
FirstFruits does not prepare taxes. We recommend our partner, Elite Taxation, so your accounting and tax sides stay connected. Using Elite is optional, and you can keep your own CPA.
Real Estate FAQ
Real estate bookkeeping, answered.
Pricing, process, software and more in one place.
See All FAQsDo you keep separate books for each property or LLC?
Yes. We track income and expenses by property and keep each entity in its own QuickBooks Online company when needed, so you can see performance property by property.
Do you work with AppFolio or Buildium?
Yes. For property managers we reconcile AppFolio and Buildium activity with your bank and trust accounts and keep owner and operating funds clearly separated.
Can you help me prepare for tax time with rental properties?
We keep your books tax ready with clean property-level reporting and organized records for your CPA, which makes Schedule E and entity returns faster to prepare.
How is pricing different for investors and property managers?
Investor pricing is based on properties and entities. Property management pricing is based on door count, though doors are only one factor alongside accounts, owners and reporting requirements.
Where we work
Based in Miami, FL. Serving businesses nationwide.
From a Few Rentals to a Full Portfolio
Keep the properties growing without letting the accounting fall behind.
Tell us how many properties or doors you manage, how your entities are structured, and what systems you use today. We'll build the right bookkeeping setup around your operation.
Human-led real estate bookkeeping • Powered by Avanti